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Skills & careers

4. Post award considerations

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4.1 Resources and opportunities

Any enquiries relating to fellowships may be directed to fellows@headoffice.mrc.ac.uk

4.1.1 AMS mentorship scheme

Early Career and Transition to Independence MRC fellows are eligible to join the Academy of Medical Sciences (AMS) established mentorship scheme. This unique programme provides one-to-one mentoring by Academy fellows and offers a range of career development opportunities for biomedical researchers across the career grades. Further details, including events and workshops hosted by the Academy, can be found  on the AMS website. All queries concerning the scheme should be directed to mentoring@acmedsci.ac.uk.

4.1.2 Applying/working on other grants

In the first half of their fellowship, non-clinical fellows can work as co-investigators or researchers on other grants as long as the total time dedicated to non-fellowship activities (other projects, teaching etc.) is less than six hours a week for full-time fellows (pro rata for part-time fellows) and it does not compromise their fellowship project and training. Clinical fellows may undertake two clinical sessions a week as part of a full-time award, and the total time dedicated to non-fellowship activities including clinical sessions must be less than 20%. If a fellow in the second half of their fellowship wishes to dedicate more time to such non-fellowship activities than the above limits permit, they should contact fellows@headoffice.mrc.ac.uk to request permission prior to making any commitment.

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4.2 Post-award amendments

Enquiries regarding the following should be sent to PAA@headoffice.mrc.ac.uk. Our guidance guidance on managing your award should be consulted for further information.

4.2.1 Supplementary salary costs Maternity/Paternity/Adoption/Parental leave pay

Fellows (and staff funded 100% of their contracted time by the grant) are entitled to the same maternity, paternity, adoption and parental leave pay as any other employee at the research organisation at which they are employed and MRC will meet any additional costs incurred as a result. See RGC9 of the Research Council Grant Terms and Conditions Promotions and pay rises

The salary requested for each member of staff at the time of application should reflect the full anticipated cost during the lifetime of the award, including any anticipated promotions and salary increments. It is the fellow’s and Research Organisation’s joint responsibility to ensure that the costs requested are as accurate as possible. Once the grant is awarded, additional requests for supplementary salary costs will not be considered.

4.2.2 Extensions Maternity/Paternity/Adoption/Parental extensions

Fellows requiring leave for any of the above reasons should inform MRC as soon as they know the date on which the leave will commence. If there are no other staff funded under the grant, the fellow should raise a grant maintenance request via Je-S for the grant to be suspended. When the fellow returns from their leave, they should inform MRC by submitting a further grant maintenance request to initiate the reactivation and extension of the award. Payments will then recommence and the grant will be extended by the period for which leave was taken. 

While a grant is suspended no payments will be made to the research organisation and no expenditure should be incurred in respect to the grant during this period; therefore suspension is only possible if alternative arrangements are made for other staff funded by the grant for the duration of the suspension. Sick leave

For periods of absence by the fellow (or staff funded 100% of their contracted time by the grant) for 3 months or longer, an extension can be requested via a grant maintenance request on Je-S. Non-recruitment of staff

An extension may be requested to compensate for delays in the recruitment of staff employed on the grant. A Grant Maintenance request should be raised in Je-S, and details should be included to demonstrate the impact of the delays on the project and that the Fellow has attempted to mitigate their impact as far as possible. Exceptional circumstances

Extensions can be requested for exceptional unforeseen delays. A grant maintenance request should be raised via Je-S, detailing the impact of the delays on the project and the steps taken to mitigate the delays. Before submitting an exceptional extension fellows should contact MRC at PAA@headoffice.mrc.ac.uk to discuss their circumstances.

4.2.3 Transfers

If a fellow wishes to transfer to another research organisation they should notify MRC at fellows@headoffice.mrc.ac.uk to discuss the facilities and support the new research organisation will offer with the relevant Programme Manager. For early-career fellowships, assurance will be required that adequate supervision is in place.

If the organisation the fellow is transferring to is eligible to hold MRC grants and is able to provide a suitable environment a grant maintenance request should be submitted via Je-S. The first research organisation will reconcile the grant up to the point of transfer and the remaining funds will be transferred as a new award to the second research organisation, which will then need to accept the award in the normal way. Once the grant has transferred the fellow should check Je-S to confirm that the end date has been extended to reflect any delays caused by this process.

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